(313) 871-2778 office@stflorianparish.org


Saint Florian Roman Catholic Church

Hamtramck, MI

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Employment Opportunity – Office Manager

Office Manager Job Description (PDF)

Available September 1, 2025
St. Florian Parish is seeking a Secretary/Office Manager for the parish office. Interested candidates should contact the parish office at 313-871-2778 or email office@stflorianparish.org.

Position Title:

Office Manager

Reports to:

Priest-in-Solidum

Position Summary:

A professional administrator supporting the Priest-in-Solidum, responsible for stewardship of the parish’s physical, financial, personnel, and worship/liturgical resources.

Preferred Experience:

  • Practical knowledge of basic accounting systems

  • Experience preparing financial reports and analyzing operations

  • Understanding of parish operations and the ability to quickly learn office functions

  • Comfortable interfacing with all levels of the Archdiocese of Detroit (AoD) and parish

Personal Qualifications:

  • Excellent business communication skills (written and verbal); bilingual in Polish and English preferred

  • Results-oriented, highly organized, detail-focused

  • Associate’s Degree in Business Administration or equivalent experience

  • Must be a Catholic in good standing

  • Strict confidentiality with church-related information

  • Proficient in Microsoft Office (Word, Excel, Publisher)

  • Experience with ParishSOFT and other online applications

Responsibilities:

Administration:

  • Greet visitors, answer calls/emails, manage deliveries and service calls during office hours

  • Maintain ParishSOFT database and manage parish calendars

  • Maintain contact lists and adhere to AoD policies

  • Handle employee HR issues, insurance, and retirement benefits

  • Process parishioner documentation requests

  • Serve as the main interface with the parish Charter School

  • Prepare weekly Church Bulletins and Mass documents

  • Process Mass Intentions

Financial:

  • Administer and review the budget with the priest-in-solidum and bookkeeper

  • Oversee banking and bookkeeping activities

  • Maintain financial records and reporting; liaison to the Finance Council

  • Monitor offertory collections and parish revenue

  • Ensure compliance with AoD policies and civil laws

  • Guide fundraising efforts

Supplier Management:

  • Maintain supplier contacts

  • Schedule and manage maintenance (organ, elevator, boiler, bells, etc.)

  • Manage office supply needs

  • Order sacramentals (candles, holy cards)

Sacraments:

  • Respond to inquiries about Weddings, Baptisms, Funerals

  • Schedule and maintain records for sacraments

  • Coordinate Church preparation for events

  • Manage sacramental records

Other:

  • Implement improvements like website updates and cost-saving measures

  • Ensure staff and volunteers complete background checks and required training

  • Complete Protecting God’s Children for Adults training upon hire